Terms & Conditions

REGISTRATION AND PAYMENT

All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice with ticket will be sent. If payment is not made at the time of booking, registration will be provisional. Payment in full must be received at time of registration and no later than 3 week after the date of registration. In the event that full payment is not received by then, the delegate will be refused entry to the conference. We accept payment by PayTm and bank transfer, please note that all transfer charges must be met by the sender.


EARLY BIRD RATE

In order to qualify for any “early bird” rates or discounts, booking and payment must be received before the deadline date listed in the conference marketing material.


WHAT IF I BUY A TICKET AND CAN’T ATTEND? CAN I GET A REFUND?

Tickets are non-refundable, but fully transferable. Due to the nature of this type of event and the commitment we make once you purchase, we are unable to issue any refunds for these tickets. However, these are transferable to someone else (You need to inform us for ticket transfer 24hrs prior to the event date). For example, you can transfer them to team members, other people in your company or friends who are involved in GDSC, 2019 Conference.

Please contact us if you purchased a GDSC 2019 ticket and are not able to attend and would like to donate or transfer your ticket to someone.


CANCELLATION POLICY

Our cancellation policy allows for a refund, less a 30% administrative charge, for cancellations received in writing at least five (5) weeks prior to the event date. No refunds will be made after this date. If a registered delegate does not cancel and fails to attend the conference, this will be treated as a cancellation and no refund or credit will be issued.


ADJUSTMENT OF REGISTRATION FEES

After a delegate’s registration is completed, XQbic Ventures Pvt Ltd. (Organizer of GDSC, 2019) reserves the right to review the information provided by the delegate and adjust the registration ticket type and fee if it is found that the information provided by the attendee has been misrepresented, false or incorrect. Any adjustment to fees will be charged directly to the payment method on file.

SPEAKERS / LIABILITY

Views expressed by speakers are their own. XQbic Ventures Pvt Ltd. cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to attendees. XQbic Ventures Pvt Ltd. may use the speaker’s name and presentation materials for promoting attendance at the conference. Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism. XQbic Ventures Pvt Ltd. may audio and/or video tape the speaker’s session and the recording may be reproduced and sold as part of the overall conference materials. XQbic Ventures Pvt Ltd. may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates. Speakers who do not wish to give permission for the above terms and conditions should contact the events team before the commencement of the conference.


PRIVACY

The personal information supplied in connection with this event for enquiry or booking will be held by XQbic Ventures Pvt Ltd (organizer of GDSC, 2019). as a record of attendees and parties expressing interest. By registering for this conference the parties concerned are agreeing that the conference organisers may use that personal information to contact them by email, direct mail, telephone or fax, in order to supply information relevant to this conference, or about other conferences, events and opportunities that the organisers are planning and feel may be of interest to them. The organisers may also share this information with its partners and event sponsors in order for them to contact the delegates about other products and services which may be of interest to the delegates. If you do not want your details to be used in this way, please contact XQbic by letter or email to confirm this.


WEBSITES & LINKS

The conference and associated XQbic Ventures Pvt Ltd (organizer of GDSC, 2019) websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which XQbic Ventures Pvt Ltd takes no responsibility. Neither can responsibility be taken for the contents of any website linking to this website.


INSURANCE

It is the responsibility of the attendee to arrange appropriate insurance cover in connection with their attendance at the conference. XQbic Ventures Pvt Ltd or its Partners cannot be held liable for any loss, liability or damage to personal property.


Photographs, Publicity Material, Radio and Television and Print Media

XQbic Ventures Pvt. Ltd. reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by XQbic Ventures Pvt Ltd in the course of the event, for whatever use deemed proper by the XQbic Ventures Pvt Ltd. XQbic Ventures Pvt Ltd has the exclusive right to include photographic, video and other visual portrayals of Attendees, Sponsors, Exhibitors and their Exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without compensation to the Attendee, Sponsor or Exhibitor, and all rights, title and interest bearing (including all worldwide copyrights therein) will be XQbic Ventures Pvt Ltd’s sole property, free of any claims of Attendee, Exhibitor or Sponsor or any persons deriving any rights or interest from the Attendee, Exhibitor or Sponsor.


Misrepresentation of Audios, Videos and Photography –

Attendees are strictly prohibited from making videos, audios and clicking pictures during the seminar and communication of the same to the general public or in media (media includes newspaper, internet, television, etc) without Organizers consent. If there is any misuse or false representation of such audios, videos and pictures held during the seminar by the attendee then in such case the organizers shall not be held responsible.


Hotel, Meetings and Hospitality Functions

Attendee agrees that it will not, nor will its employees or representatives conduct any type of function in the Facility or any participating hotel’s meeting rooms, public areas, hospitality suites or suites during Show hours without the prior written consent of XQbic Ventures Pvt Ltd. XQbic Ventures Pvt Ltd reserves the right to collect a commission from the hotel for rooms booked by attendees.


CREDENTIALS

XQbic Ventures Pvt Ltd - issued credentials are the sole property of the Conference Organizer and must be surrendered upon demand to XQbic Ventures Pvt Ltd representatives. XQbic Ventures Pvt Ltd-issued credentials must be prominently displayed while at the conference or designated off-site activities. False certification of an individual as an attendee or exhibitor’s representative, misuse of an attendee badge, or any other method or device used to assist unauthorized personnel to gain admittance to the conference and/or exhibit floor, will be just cause for expelling the attendee and his representative(s) from the conference and/or banning them from future entrance into the conference. This would also warrant the removal of the exhibitor’s booth from the floor without obligation on the part of XQbic Ventures Pvt Ltd for refund of any fees. The attendee, exhibitor, his/her employees and agents, and anyone claiming to be in the conference through the attendee, waives any rights or claims for damages arising out of the enforcement of this rule.


ADMITTANCE

In its sole discretion and without refund, XQbic Ventures Pvt Ltd reserves the right to refuse admittance to or expel from the conference anyone that it determines is behaving in a manner that could be disruptive to the conference or any other attendee.


GENERAL

We, XQbic Ventures Pvt Ltd. reserve the right at all times to change, amend, add or remove any of the above terms without prior notice If one or more of the conditions outlined in these Terms & Conditions should be or become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all participants of this event, including speakers, sponsors and exhibitors.


Refreshments served to the attendees –

The organizers shall not be responsible to provide every attendee the food or eatables of his/her choices. Whatever arrangements made by the organizers or the refreshments provided by the organizers shall be provided to every attendee irrespective whether he likes it or not. Also if any attendee suffers from any health problem after its consumption then the organizers shall not be responsible.


CHANGES AND POSTPONEMENT

XQbic Ventures Pvt Ltd reserves the right to make alterations to the conference programme, venue and timings at any time. In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the delegate. If by re-arrangement or postponement the event can take place, the booking between the delegate and the organisers shall remain in force and will be subject to the cancellation schedule above.


FORCE MAJEURE:

XQbic Ventures Pvt Ltd shall not be held responsible for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, strike, civil, governmental or military authority, acts of God, acts of terrorism, acts of war, epidemics, the availability of the Venue or other similar causes beyond its reasonable control and without the fault or negligence of XQbic Ventures Pvt Ltd or its subcontractors. For one or more of such reasons, XQbic Ventures Pvt Ltd may postpone, reschedule or cancel the event without liability on the part of XQbic Ventures Pvt Ltd. In the event the conference cannot be held or is postponed pursuant to this section, XQbic Ventures Pvt Ltd shall not be liable to attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, or financial losses. XQbic Ventures Pvt Ltd will review refund and/or fee transfer requests, submitted in writing, for approval on a situational basis.

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